ecat.mit.eduBuying and Paying | MIT VPF

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Extra Utility Links Go to Atlas search Utility Menu About VPF Staff Directory Policies Find Suppliers Publications Contact Us Search About Menu About VPF Buying and Paying Buying and Paying Getting Started with Buying and Paying Learn Common Buying and Paying Terms Learn Common Buying and Paying Terms Request or Assign Roles/Authorizations Request or Assign Roles/Authorizations Get to Know the B2P System Get to Know the B2P System Get to Know the ProCard Get to Know the ProCard Get to Know the eRFP System Get to Know the eRFP System Learn Financial Record Retention Guidelines Learn Financial Record Retention Guidelines Recognize Fraud Recognize Fraud Shopping for Goods and Services Shop for Goods Shop for Goods Shop for Services Shop for Services Shop for Mailing and Shipping Services Shop for Mailing and Shipping Services Request a New Supplier Request a New Supplier Purchasing Restricted Substances Purchase a Controlled Substance Purchase a Controlled Substance Purchase a Highly Toxic or Restricted Chemical Purchase a Highly Toxic or Restricted Chemical Placing an Order Order through the B2P System Order through the B2P System Approve a Requisition Approve a Requisition Find or Track a Requisition Find or Track a Requisition Purchase Using the ProCard Purchase Using the ProCard Verify a ProCard Charge Verify a ProCard Charge Change, Cancel, or Return an Order Change, Cancel, or Return an Order Make a Personal Purchase Make a Personal Purchase Receiving and Paying Acknowledge Order Receipt Acknowledge Order Receipt Approve an Invoice Approve an Invoice Request a Low-Dollar Supplier Payment Request a Low-Dollar Supplier Payment Request a Reimbursement Request a Reimbursement Request an International Wire Transfer Payment Request an International Wire Transfer Payment Pay an Honorarium Pay an Honorarium Pay a Prize or Award Pay a Prize or Award Pay Visa Fees Pay Visa Fees Pay a Human Subject Pay a Human Subject Reporting on Buying and Paying Access and Create Reports Access and Create Reports Information for Suppliers Inquire about Becoming an MIT Supplier Inquire about Becoming an MIT Supplier Join the Coupa Supplier Portal Join the Coupa Supplier Portal Sign up for Direct Deposit Sign up for Direct Deposit Fulfill an Order for MIT Fulfill an Order for MIT Invoice from MIT PO Email Invoice from MIT PO Email Submit an Invoice Submit an Invoice Travel Planning and Expensing Travel Planning and Expensing Getting Started Apply for the MIT Travel Card Apply for the MIT Travel Card Review Travel Expense Policies Review Travel Expense Policies Arrange Special Travel Arrange Special Travel Travel Domestically Book Domestic Air Travel Book Domestic Air Travel Book Domestic Ground Transportation Book Domestic Ground Transportation Book Domestic Hotels/Accommodations Book Domestic Hotels/Accommodations Travel Internationally Gather Documents Gather Documents Determine your Expensing Plan Determine your Expensing Plan Book International Air Travel Book International Air Travel Book International Ground Transportation Book International Ground Transportation Book International Hotels/Accommodations Book International Hotels/Accommodations Know What to Do in an Emergency Know What to Do in an Emergency While You Are Traveling Resolve a Decline on Your Credit Card Resolve a Decline on Your Credit Card Report a Car Accident Report a Car Accident Change Your Travel Plans Change Your Travel Plans Avoid Common Expensing Mistakes Avoid Common Expensing Mistakes Expensing Your Trip Report Travel Expenses Report Travel Expenses Process Per Diem Expenses Process Per Diem Expenses Know Who May Approve Travel Expense Reports Know Who May Approve Travel Expense Reports Reimburse A Visitor for Travel Expenses Reimburse A Visitor for Travel Expenses Expense Your Relocation Expense Your Relocation Payroll Payroll Personal Payroll Activities Locate Your Pay Locate Your Pay Manage Hourly Time Sheet Manage Hourly Time Sheet Manage Direct Deposit Manage Direct Deposit Review Tax Withholdings Review Tax Withholdings Understand Paystubs, W-2 Forms, and Other Tax Forms Understand Paystubs, W-2 Forms, and Other Tax Forms Review Tax Guidance for Nonresident Aliens Review Tax Guidance for Nonresident Aliens Faculty and Staff Appointments, Compensation, and Vacations Manage Faculty and Staff Appointments Manage Faculty and Staff Appointments Manage PDA/PDF Taxes and Benefits Manage PDA/PDF Taxes and Benefits Approve Hourly Time Approve Hourly Time Request a One-Time Supplemental Payment Request a One-Time Supplemental Payment Manage SRS Vacation Tracking Manage SRS Vacation Tracking Review Guidance for Hiring or Sending an Employee Abroad Review Guidance for Hiring or Sending an Employee Abroad Student Appointments Set Up a Graduate Fellowship Appointment Set Up a Graduate Fellowship Appointment Set Up Graduate RA/TA Appointments Set Up Graduate RA/TA Appointments Set Up an Hourly Student Appointment Set Up an Hourly Student Appointment Modify or Cancel a Student Appointment Modify or Cancel a Student Appointment Administering Salary Distributions and Certifications Review Salary Distribution Requirements Review Salary Distribution Requirements Request a Salary Distribution Change Request a Salary Distribution Change Use a Payroll Suspense Cost Object Use a Payroll Suspense Cost Object Monitor Salary Distribution Compliance Monitor Salary Distribution Compliance Submit Supporting Documentation by Proxy Submit Supporting Documentation by Proxy Employment Verification Verify my Employment Verify my Employment Verify an MIT Employee's Employment and Income Verify an MIT Employee's Employment and Income Budget Management Budget Management Budgeting Create a Budget Create a Budget Handle Auxiliary Budget Requirements Handle Auxiliary Budget Requirements Submit a Budget Submit a Budget Monitor a Budget Monitor a Budget Change a Budget Change a Budget Close a Budget Close a Budget Budget Guidance for International Programs Understand Budget Implications for Operating Overseas Understand Budget Implications for Operating Overseas Property, Tax, and Accounting Property, Tax, and Accounting Property Dispose of Surplus Equipment and Furniture Dispose of Surplus Equipment and Furniture Acquire Surplus Equipment and Furniture Acquire Surplus Equipment and Furniture Accept a Gift-in-Kind Accept a Gift-in-Kind Request an Equipment Fabrication Account Request an Equipment Fabrication Account Have Your Equipment Tagged Have Your Equipment Tagged Report Damaged or Stolen Equipment Report Damaged or Stolen Equipment Transfer Equipment from/to Another Institution Transfer Equipment from/to Another Institution Update the Location of Your Equipment Update the Location of Your Equipment Buy a Used Computer or Phone from MIT Buy a Used Computer or Phone from MIT MIT Tax Forms and Guidance Request MIT’s Federal Tax Exemption Letter Request MIT’s Federal Tax Exemption Letter Provide Documentation of MIT's State Sales Tax Exemptions Provide Documentation of MIT's State Sales Tax Exemptions Collecting Sales Tax Collecting Sales Tax Request MIT’s Form 990 Request MIT’s Form 990 Learn About Unrelated Business Taxable Income Learn About Unrelated Business Taxable Income Understand Withholding Tax on Foreign Payments Understand Withholding Tax on Foreign Payments Explore Tax Implications to MIT of Working Abroad Explore Tax Implications to MIT of Working Abroad Understand Tax Considerations for International Contracts Understand Tax Considerations for International Contracts Request MIT’s U.S. Residency Certificate Request MIT’s U.S. Residency Certificate Learn about Grants, Stipends, Scholarships, Fellowships, and Other Types of Payments Learn about Grants, Stipends, Scholarships, Fellowships, and Other Types of Payments Review Tax Guidance for Nonresident Aliens Review Tax Guidance for Nonresident Aliens MIT Accounting Operations Request or Change a Cost Object Request or Change a Cost Object Find a General Ledger (G...